Senior Design Travel

As part of your project funding, you may be planning a trip, and to simplify the process, the MSE department now has three department travel cards available for booking your travel accommodations. These cards can also be used to cover meals during your trip.

To use a card, you or your group members can check one out from Maddi Walsh (mhoverm@purdue.edu) by completing the checkout form via Qualtrics. Please ensure that the form is filled out and email Maddi once your group has submitted it. If all three cards are already checked out, your group will be responsible for covering the travel expenses upfront. You will be reimbursed after your return, but you’ll need to cover the initial costs. This is why early notification of your travel plans is essential.

It’s important to plan ahead—booking flights and hotels in advance is more cost-effective than last-minute arrangements. If your group doesn’t manage your time wisely, you will need to pay for the trip on your own.

When you check out a travel card, it will come with a small wallet for safekeeping along with Maddi’s business card and AAA travel emergency contact numbers for you to use should you need it. When booking your travel, please use Purdue’s preferred travel agency, AAA Travel. You can call them with each member’s information, and the entire trip can be booked in as little as 20 minutes.

MSE Travel Form: https://purdue.ca1.qualtrics.com/jfe/form/SV_dhdnvDXa4moLqMC

Important Travel Notes

  • Please save all receipts and submit them by bringing them to me or emailing them
  • No alcohol purchases on the cards.
  • For group meals (which you can use the card for), please write the names of the group members on the back of the receipts

Agency Contact and Booking Information

For Air Travel:

You will need all passengers (group members) information as printed on their ID:

  • Full Name
  • Date of Birth

For Car Rental:

Helpful Information Website: https://www.purdue.edu/procurement/travel/discounts/codes/index.php

  • Purdue has a preferred vendor of Enterprise when it comes to car rentals. You also will receive insurance and mileage if you use a Purdue rental.
    • Purdue Discount Code: XZ78805

  • Maddi Walsh
    • Senior Administrative Assistant
    • mhoverm@purdue.edu